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CRM for gyms and personal trainers

Turn ad leads into members, even while you are training clients

A CRM for gyms and personal trainers is an overview of everyone who wants to start working out, from the form they filled in through a trial session to their decision. LeedFox sends every lead an SMS and an e-mail right away with a link to book a trial session, so nobody cools off while you are on the floor with a client.

Book a demo How LeedFox works
Where leads get lost

The urge to start working out lasts a few days. Then another gym or the couch wins.

Leads write in while you are training

Your ads run in the evening and on weekends, exactly when you have the most clients. By the time you check your phone after a session, the person who was ready to start is not so ready anymore.

January and September flood your phone

After New Year and after summer, more people get in touch than you can call back. Some of them never hear from you, and nobody knows which ones.

The trial session happened and then nothing

The client finishes the workout, says thanks and leaves. Nobody sends the membership or session package offer, because the next lead is already at the door.

How it runs in LeedFox

From form to new member

  1. The lead fills in a form

    From an Instagram or Facebook ad, from your gym's website or from another system through a webhook. Everything lands in one list, even in January when there are the most.

  2. They get an SMS right away

    A short message in the tone you use with clients and a link to book a trial session. When the lead replies, the reply is saved with them.

  3. Trial session in the calendar

    The booking page shows only the hours you have free between clients. The session goes into Google Calendar and the lead gets a reminder beforehand, so they do not forget their shoes. Anyone who has not booked gets a reminder you set up, and once they reply, no more reminders go out.

  4. After the session you know who is deciding

    Drag the lead to the next stage and see who you have not sent anything to after their trial and who is already a new member.

Deal stages

The path from first form to membership

  1. 1New lead
  2. 2Trial session booked
  3. 3After trial session
  4. 4Thinking it over
  5. 5New member

You name the stages your way. This is how businesses in this field set them up most often.

All your leads in one place

From the form on your website, from Facebook and Instagram ads, or from another system through a webhook. Older contacts you import from a CSV file.

SMS and e-mail go out on their own

A new lead gets an SMS and an e-mail right away, from your template. Nothing to keep an eye on.

Your own booking page

Customers pick a time themselves. The meeting goes into Google Calendar, an online call into Google Meet.

SMS from your own number

Messages come from your own number, Czech and Slovak numbers today, and replies come back to the lead.

Reminders stop on their own

As soon as the customer replies, the automatic reminders stop.

All your jobs at a glance

Every lead has a card with its history. Drag it between stages and see where things are stuck.

Questions

What people ask

What is a CRM for gyms?

Software where everyone interested in working out is in one place, with the history of messages and appointments. LeedFox also replies to every new lead on its own, offers a trial session and shows who has not decided yet after it.

Does LeedFox work for a personal trainer with no front desk?

Yes. The automatic reply and the booking page do the work you have no time for between sessions. LeedFox runs in the browser, and on your phone you add it to your home screen.

Does LeedFox handle memberships, check-ins or a group class schedule?

No. LeedFox does not sell or track memberships, run access control, take payments or handle group class sign-ups. It takes care of new leads from the form to their decision, and you keep tracking attendance in your own system.

How do reminders stop when a lead replies?

Automatically. As soon as the lead replies to the SMS or e-mail, no more automatic reminders go out and you keep the conversation going yourself.

Can I keep the SMS casual?

Yes. You write the text of the automatic SMS and e-mail yourself in your own template, so it sounds the same as when you talk to clients at the gym.

Other industries

PhysiotherapyYou can't pick up the phone during a session. Meanwhile, a new client books their own initial assessment. Beauty salonsNew clients from Instagram book themselves and get a review link after their first visit. Courses and trainingPeople interested in your course get a reply right away and book an intro call themselves, even while you're teaching. Auto repair shopsTire changes, services and repairs: customers pick their own slot, so the shop phone rings less.

We will show you on your own leads

On the demo we look at where your leads come from and how LeedFox would handle them. We talk about the price there, based on what you will use.

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